Randstad Administrative Assistant Advanced Level in Newton Center, Massachusetts

Administrative Assistant Advanced Level

job details:

  • location:Newton Center, MA

  • salary:$16 - $18 per hour

  • date posted:Monday, April 16, 2018

  • job type:Temp to Perm

  • industry:Administrative and Support Services

  • reference:S_634509

  • questions:Miguel.collazo@randstadusa.com617-227-2090

job description

Part-time Executive Assistant (EA) to the CEO in our Newton, MA office for 20 hours per week. The main function of this position is to assist our busy CEO with his communications, social media, publications, calendar, travel itineraries, database and both paper and cloud storage of documents.

  • Successful applicants will be organized, self-starting and have excellent communication skills.

  • The core, day-to-day functions of the job include:

  • Conserving executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

  • Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

  • Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

  • Migrating the CEO's physical files to digital and organize his office.

  • Responding to JChoice inquiries and process gift card purchases

Working hours: Monday- Friday


You will oversee a few projects such as:

--Assist in communication to Board of Directors including scheduling meetings, distributing agendas, and recording minutes

--Support development and marketing efforts

--Editing and proofreading written materials

--Processing and acknowledging donations

--Posting to social media on behalf of organization

--Management of Donor database and Donor Research


--Bachelor's Degree and a minimum of 3-4 year office administration experience

--Familiarity and facility with Microsoft Office Suite, Mac OS, Google Drive, Dropbox, Database


Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.