Harvard University Research Admin III PrPs in Cambridge, Massachusetts

45115BRAuto req ID:45115BRJob Code:F1357P Research Admin III PrPs Location:USA - MA - Boston Business Title:Senior Sponsored Research OfficerSub-Unit:Wyss Institute Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:Bachelor's Degree preferred. Working knowledge of the federal circulars (2 CFR 200), FAR; NIH policies and procedures; NSF policies, procedures and FASTLANE; and current issues in sponsored research administration. Familiarity with federal and procurement-type contracts, Gantt charts and technical reporting is a plus. The ideal candidate is self-directed, can prioritize duties, and meet multiple deadlines. Need to be able to use a high degree of judgment; and need to be able to make sound independent decisions. Attention to detail and ability to multitask is required. Strong written and verbal communication skills. Need to be able to work independently with minimal supervision, and handle complex and confidential information with discretion. Strong computer and/or analytical skills. Desire and aptitude to learn complex data query tools required. Customer service focus required.

Familiarity with Harvard's grants management systems and policies is desirable. Desire and willingness to assume increasing responsibilities, help develop streamlined processes, build better business procedures. Flexibility and a mindset of getting things done are very important. Ability to function in an entrepreneurial setting is essential.Department:Wyss Institute for Biologically Inspired EngineeringPre-Employment Screening:Identity Job Function:Finance School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.Job Summary:Independently prepare, negotiate and manage a full array of sponsored research awards. Provide recommendations for the use of financial resources.Typical Core Duties:

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Evaluate pre- and post- award research administration procedures, recommend improvements

  • Perform complex post-award activities including award approval and set up, analysis and reporting and long range financial planning

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:The mission of the Wyss Institute for Biologically Inspired Engineering at Harvard University is to transform human healthcare and the environment by emulating the way nature builds. Developed as an alliance between Harvard and other premier academic and clinical partner institutions, Institute faculty and staff collaborate in high-risk, fundamental research and science-driven technology development. A major focus of the Institute is to translate the technologies developed by its faculty and staff into commercial products and therapies through collaborations with clinical investigators and establishment of corporate alliances. For more information, visit: http://wyss.harvard.edu/.

The Wyss Institute for Biologically Inspired Engineering at Harvard University seeks a talented and enthusiastic individual to join our community as a Senior Research Officer (SRO). As a manager of sponsored projects, this individual will administer pre- and post-award aspects of a complex portfolio for interdisciplinary faculty. Sponsors include, but are not limited to: DARPA, DOD, ARPA-E, DOE, NSF, NIH, Industry, DOT, FDA, and private funders.

Pre-award responsibilities for the SRO position include identifying and disseminating relevant funding opportunities, proposal and budget development (in close conjunction with faculty and other project leads), and liaising with the Office of Sponsored Programs as well as the Office of Technology Development (OTD) on industry sponsored research agreements. Other pre-award duties include PI Rights petition preparation, flagging potential conflicts, and reviewing funding opportunities for potentially problematic terms and conditions.

Post-award duties include authorizing and approving expenditures, preparing/reviewing monthly, quarterly, and annual sponsor/internal financial reports, and forecasting financial scenarios. Additional post-award responsibilities include monthly budget and expenditure project reconciliation, interpreting and applying financial and compliance-related policies, maintaining close subrecipient oversight, ongoing monitoring of special terms and conditions, and preparing financial updates for Principal Investigators, sponsors, the Institute's management and Harvard central offices. The SRO is expected to make sound recommendations for spending plans and to work closely with PI and lab to execute plans.

Additional responsibilities may include the drafting of consulting agreements, and other research-related documents (vendor agreements, billing agreements, etc.), which will require collaboration with Wyss Procurement, Finance, OTD, and others. The SRO may also help prepare technical reports, which includes creating Gantt charts, coordinating statements of work and assisting with the tracking of milestones and deliverables. Finally, the SRO may also be expected to participate in/travel to sponsor update and kickoff meetings, to present financial data to sponsors and to function as a member of a given project team when required.

The Senior Research Officers work independently in a small and cohesive team environment, and will be expected to take on special projects to support the team and Institute. S/he will provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues. This position will use a high degree of judgment and problem solving skills to communicate and apply Institute, University, and sponsor guidelines throughout the sponsored project life cycle. The individual will be working closely with Wyss staff, faculty, engineers and staff scientists, HMS departments, SEAS, as well as University administration -- requiring excellent written and verbal communication skills.