Harvard University Faculty Assistant II in Cambridge, Massachusetts

45020BRAuto req ID:45020BRJob Code:403028 Faculty Assistant II Location:USA - MA - Cambridge Business Title:Faculty Assistant IISub-Unit:------------ Salary Grade:053Time Status:Part-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • At least three years experience in an office environment.

  • Experience with Microsoft Office, including Word, Excel and PowerPoint.

Additional Qualifications:

  • Excellent time management skills.

  • Demonstrated initiative.

  • Ability to prioritize and execute multiple tasks and meet deadlines with minimal supervision.

  • Strong organizational skills and attention to detail.

  • Solid writing, editing and proofreading skills. Excellent interpersonal skills and ability to communicate professionally with diverse constituency, including senior faculty and administrators.

  • Demonstrated professionalism and good judgment.

  • Ability to handle complex and confidential information with discretion. Ability to work across teams and with a variety of projects and constituencies.

  • Strong skills in Word, Excel, Outlook and PowerPoint required. Experience with iSites, Canvas, OpenScholar, HTML, and End Note or Zotero preferred.

  • Familiarity with Harvard and experience providing complex administrative support to one or more supervisors in an academic setting preferred.

Additional Information:Applicants of all race, ability, gender expression and identity, sexuality, religion, education, class, national origin, and background are encouraged to apply.

Given the nature of the position and departmental workload, vacation for this position will generally not be approved within 2 weeks of the start of an academic term.

Applications without cover letters will not be considered.

All formal written offers will be made by FAS HR.

Department:SociologyPre-Employment Screening:Identity Schedule:26.25 hours per weekJob Function:General Administration Duties & Responsibilities:Reporting to the Director of Administration, provides complex administrative support to four senior faculty members in the Department of Sociology. Responsible for a large volume of varied, detail-oriented tasks, ranging from travel planning and scheduling to online literature searches. Administrative duties include drafting and editing of correspondence, editing/proofreading documents, processing reimbursements, coordinating group meeting schedules, visitors' schedules and special events, filing, ordering office supplies, and other organizational tasks as needed.

Assists with course preparation including updating syllabi, locating books and articles, photocopying, ordering desk copies, and maintaining course websites. Maintains faculty websites.

Makes complex international and domestic travel arrangements using Expedia and other preferred travel partners. Orchestrates meetings of researchers as needed (including video-conferencing and Skype). Prepares and submits 150-200 reference letters annually.

Maintains database of references for faculty and inserts correct citations in various publications. Prepares graphics, charts, statistical tables and spreadsheets for courses and faculty publications. Edits and proofreads early and final drafts of to-be-published papers. Prepares articles and manuscripts for publication according to publisher's specifications. Assists in the preparation of grants. Assists with faculty projects such as conducting online research, gathering data, and summarizing findings. Orders books from the library or purchases them, tracks down unpublished articles or articles published in obscure places.

Coordinates events, including workshops, conferences, seminars, and colloquia. Liaises between faculty and students and assists with scheduling. Assists with departmental projects as needed. Other administrative duties and projects as assigned.School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.