Harvard University Coordinator II in Cambridge, Massachusetts

45027BRAuto req ID:45027BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Executive Coordinator (Coordinator II)Sub-Unit:------------ Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • A minimum of 3 years of professional experience in program coordination and/or executive administration

  • Demonstrated prior experience providing high level administrative support and complex project coordination responsibilities

  • Verbal and written fluency in Spanish

Additional Qualifications:

  • University degree strongly preferred. Prior experience working with high profile individuals and organizations is a plus

  • Excellent verbal and written communication skills in English

  • Ability to meet tight deadlines in a fast paced, high-energy and constantly changing environment

  • Demonstrated intermediate skill level with Word, Excel and PowerPoint

  • Position requires adaptability, flexibility and the ability to multitask while maintaining excellent attention to detail

  • Successful candidate must be highly motivated and detail-oriented with strong organizational skills

Additional Information:This position is a fully benefits-eligible term appointment ending one year from the date of hire with the possibility of renewal.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Department:Center for International DevelopmentPre-Employment Screening:Identity Schedule:M-F, 9am-5pmJob Function:General Administration Duties & Responsibilities:Harvard’s Center for International Development (“CID”) is recognized as a global leader in research that expands the understanding of development challenges and offers viable solutions to global poverty.

CID has an immediate opening for a full-time Executive Coordinator to support the Center’s Director and Executive Director. The Executive Coordinator is an integral part of the Center’s activities, serving as a liaison to faculty, fellows, staff, students and important external contacts. This position provides an opportunity to work alongside CID’s senior team, to engage in a variety of work at one of Harvard’s leading think-tanks, to learn about research center administration and to facilitate high-level networking and fundraising initiatives.

The ideal candidate shall perform a wide range of complex administrative and support duties in a timely and accurate manner. This candidate must be proactive in problem-solving; able to multitask; and have high-level communication (oral and written) and interpersonal skills. This candidate must have the ability to interact with a variety of stakeholders including students, faculty, donors and prominent individuals and organizations with tact and diplomacy. A high level of maturity and good judgment are essential to this role.

Responsibilities for this position will include (but not limited to):

  • Managing complex calendars for the Center directors, coordinating high-level meetings and international travel arrangements

  • Managing relationships with high-level donors and key contacts, ensuring timely follow-up and drafting sensitive communications

  • Providing course support including: editing course syllabi, proofreading lecture/course materials, compiling readings and updating information on the online course page, coordinating student office hours, maintaining the Director’s web page and liaising with teaching fellows

  • Processing and assisting with financial payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables

  • Providing other office support including: composing and editing letters, memoranda, and reports, answering correspondences, maintaining office supplies, coordinating maintenance of physical space and equipment

  • Supporting a diversity of projects as needed (conference and event logistics, proposals, research, presentations)

  • Serving as the main public representative of the CID to all visitors and handling all general inquiries at the center and over the telephone

The successful candidate will gain exposure to ground-breaking research on inclusive economic development, high-level academic fundraising initiatives, and opportunities to get involved with the broader Harvard Kennedy School community. CID is a high-profile, fast-paced office with friendly and energetic staff. School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.