Alexandria Real Estate Equities, Inc Asset Services Coordinator in Cambridge, Massachusetts

Asset Services Coordinator

Location Cambridge, MA

Job Function Asset Services

Employment Status Regular, Full-Time

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Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500® company, is an urban office REIT uniquely focused on world-class collaborative life science and technology campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle Park. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For additional information on Alexandria, please visit

We are seeking an Asset Services Coordinator within our Asset Services team located in the Greater Boston office. The Asset Services Coordinator provides general office support to the Asset Services Team and participates with the team in all areas of portfolio management.

The Company is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.

Essential Duties and Responsibilities:


  • Assist with lease administration, prepare lease summaries, prepare lease exhibits, and track tenant insurance certificates, and tenant vendor contracts

  • Prepare broker commission packages including commission calculations

  • Administer access control system (issuing key cards and maintaining database)

  • Input and maintain Angus work order system

  • Initiate tenant notification letters and e-mails as needed

  • Assist Asset Services Team with special projects

  • Assist in planning all tenant events, parties, gifts

  • Assist in the preparation of leasing proposals

  • Assist in the preparation of company related materials

  • Assist in annual budget preparation

  • Track tenant receivables, follow up on outstanding balances and prepare delinquency reports

  • Maintain budget tracking spreadsheets

  • General office administration - ordering supplies, preparing FedEx, etc.

Contract Administration

  • Participate in bid process when searching for new vendors

  • Prepare service contracts and track vendor insurance certificates

  • Track contracts with pending signatures

  • Maintain spreadsheets to track all current contracts in region

Accounts Payable

  • Type, file and maintain purchase orders and invoice files

  • Code invoices and obtain Manager’s approval

  • Research invoices in property management account software when necessary

  • Audit open purchase orders on a monthly basis

  • Prepare utility cost/consumption reports when necessary

Qualifications and Experience:

  • Bachelor's degree in Business, Accounting, or Finance

  • 1 - 3 years experience in property management and/or commercial real estate

  • Strong accounting background and familiarity with lease provisions and lease administration

  • Proficient in MS Office (Word, Excel, PowerPoint)

  • Experience with JDE or other property management accounting software a plus

  • Exceptional communication and people skills

  • Strong customer service skills

  • Valid driver's license

For Internal Use Only: Referral Tier 1