Massachusetts Institute of Technology Administrative Officer in Cambridge, Massachusetts

Administrative Officer

  • Job Number:


  • Functional Area:


  • Department:

Global Studies and Languages

  • School Area:

Humanities, Arts, & Social Sciences

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  • Visa Sponsorship Available:


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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE OFFICER, Global Studies and Languages Section (GSL), to assume responsibility for managing all financial, personnel, and administrative operations. Will assume responsibility for managing all financial, personnel, and administrative operations, which requires communicating effectively across all levels of the section and acting as liaison with numerous central Institute offices. Duties include working with the section head on the yearly budgeting and planning process, coordinating grant applications, monitoring funded projects, overseeing the monitoring of all section cost objects, and preparing budget projections; working with the section head on faculty searches and tenure/promotion cases, the hiring and review of other academic staff, long- and short-range planning for the section, curriculum and teaching issues, and initiatives to improve program visibility; hiring and supervising GSL administrative and support staff and providing training and mentoring; managing personnel functions for all staff categories, including the creation of job descriptions, hiring, salary reviews, visa and PR applications, etc.; overseeing software, hardware, and other equipment purchases; and managing day-to-day facilities issues, including space maintenance and space changes.

Job Requirements

REQUIRED: bachelor’s degree; at least five years’ administrative and managerial experience including familiarity with sponsored project management; competence with MIT management reporting systems, including SAP, or expertise with similar systems; excellent quantitative and verbal and written communication skills; familiarity with academic programs; diplomacy, good judgment, and ability to maintain confidentiality; and ability to interact effectively with faculty, staff, and students. Knowledge of and experience with MIT financial systems and sponsored accounting especially helpful. MIT experience and proficiency with SAP, COEUS, and electronic proposal submission software strongly preferred. Grants management experience and broad understanding of BrioQuery/COGNOS desired. Job #15813-Q


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.