Blue Cross Blue Shield of Massachusetts Senior Administrative Assistant (R00808) in Quincy, Massachusetts

Are you looking for innovation? Your search is over - it happens here.

Position Summary

The Senior Administrative Assistant will provide executive-level administrative support and coordination to the Senior Vice President, Chief Marketing Officer. The position will interact extensively with external stakeholders (vendors, consultants, peer-executives) and internal stakeholders across all levels and BCBSMA locations. The position will serve as the CMO-interface between departments and outside parties, oftentimes working to support critical issues highly sensitive in nature. A high degree of initiative and integrity is required in managing relationships, resolving issues and coordinating a complex individual and department schedule.

Key Responsibilities:

  • Coordinates executive’s calendar, meetings, schedule, travel arrangements, expense reports, and prepares requisite materials

  • Manages the organization, scheduling and overall management of recurring and ad-hoc 1:1, divisional and cross-functional working sessions and meetings, including the preparation and distribution of meeting agenda/materials (print, email, multi-location, video technology as appropriate)

  • Represents BCBSMA and CMO to a wide variety of internal and external constituents via telephone, email and in person

  • Provides a strategic lens to calendar-management by prioritizing requests and providing scheduling options

  • Reviews, screens and remediates (as appropriate) emails and correspondences

  • Establishes, and works within, a strong network of associates and leaders to serve as advocates working towards shared goals

  • Evaluates and refers matters for appropriate handling; coordinates, compiles and documents relevant data and background information to support executive decision making or problem resolution

  • Performs a broad range of administrative coordination and support duties requiring extensive communication within and outside the company

  • Serves as the single point of contact for information and critical to the coordination of meetings, reports and events

  • Organizes, tracks, updates and maintains files, budgets and operational data

Qualifications:

  • Highly organized team player with the ability to meet deadlines and manage multiple tasks and multiple stakeholders with a high level of customer service in a fast-paced environment

  • Demonstrated relationship building skills with a wide variety of internal and external constituents

  • Flexibility and willingness to shift priorities

  • Proficiency in Microsoft Office: Outlook, Word, Excel, and PowerPoint

  • Strong verbal/written communication skills and attention to detail

  • Maintains confidentiality of a number of key personnel and business issues

Experience and Education

  • Minimum of 5-7 years of executive level administrative and business experience

  • BS/BA or equivalent experience preferred

#LI-GK1

LocationBoston, QuincyTime TypeFull time

Voted as one of the Most Admired Health Care Companies in 2014 by Boston Business Journal, Blue Cross Blue Shield of Massachusetts is a community-focused, tax-paying, not-for-profit health plan headquartered in Boston. We have been a market leader for over 75 years, and are consistently ranked among the nation's best health plans. Our daily efforts are dedicated to effectively serving our 2.8 million members, and consistently offering security, stability, and peace of mind to both our members and associates.

Our Commitment to You

We are committed to investing in your development and providing the necessary resources to enable your success. We are dedicated to creating a refreshing and rewarding workplace that promotes excellence and provides opportunities for employees to forge their unique career path. We take pride in our diverse, community-centric, wellness-focused culture and believe every member of our team deserves to enjoy a positive work-life balance.

Blue Cross Blue Shield of Massachusetts is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.

Blue Cross Blue Shield of Massachusetts will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Blue Cross Blue Shield of Massachusetts's legal duty to furnish information.