Manpower Group Administrative Assistant in Newton Centre, Massachusetts

Manpower is looking for an Administrative Assistant

The job is located in Newton, MA Monday - Friday 8-5pm PAYING $20 AN HOUR

This assignment is for 4 months

Job Description:

Provides support to the Presidents Executive Assistant (EA) and is responsible for managing the Presidents and executive team administrative needs to ensure his/her time is effectively allocated and that he/she has the information and materials needed to advance priorities.

Responsibilities include but are not limited to:

The Administrative Assistant provides comprehensive range of support services assisting the Executive Assistant to the Executive Team:

70% Calendar, Travel & Expense Management

  • Work in tandem with EA to schedule meetings and meeting requests.

  • Travel planning and coordination

  • Itinerary Creation

  • Prepare weekly expense reports (American Express/Concur)

  • Invoice and purchase order management (SAP)

10% Social Media

  • Ideas for posting in internal Social Media: Chatter

10% Offsite meeting research/planning

  • Plan retreats, off-sites, meetings, and other department-related projects and events.

  • Plan & Organize team building activities for the teams rolling up to the executive, organize site visits, annual retreats and other internal activities and meetings

  • Obtain competitive pricing.

10% Logistical and Administrative Support

  • Primary assistance to Presidents Executive Assistant.

  • Formatting PowerPoint presentations

  • Coordinates meetings

  • Interacting with senior leadership team members and their support staff.

Education, Experience, & Skills Required:

  • Associates Degree preferred or commensurate experience in an Administrative role required

  • Strong written and verbal communications skills

  • Strong project management skills preferred

  • Ability to work well in a team environment across geographies

  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Outlook, and the Internet

  • Proven ability to independently manage many changing tasks simultaneously

  • Ability to manage own and leaders' priorities with minimal guidance

  • Demonstrates superior conference call and meeting etiquette

  • Builds and maintains excellent relationships with internal and external stakeholders

  • Maintains punctual, regular and predictable attendance

  • Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder

  • Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude

  • Provides systematic and dependable follow up, as well as a high level of organization and preparedness

Behaviors and Abilities Required:

  • Demonstrate a high degree of customer service and relationship building abilities

  • Ability to prioritize and to multi-task in a fast paced environment, manage several projects simultaneously, meet deadlines, and communicate potential conflicts to manager

  • Ability to work independently as well as part of an extended, cross-functional team

  • Ability to be an effective team member and display initiative and flexibility in team goal orientation in an ever changing environment

  • Ability to be flexible and change with environment, industry, and business demands