Randstad Administrative Assistant in Boston, Massachusetts

Administrative Assistant

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job details:

  • location:Boston, MA

  • salary:$18 - $24 per hour

  • date posted:Friday, September 15, 2017

  • job type:Temporary

  • reference:S_569288

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Duties and Responsibilities :

  • Maintain supply inventory of Curriculum Fellows Program, order supplies

  • Support Curriculum Fellow and Office for Education administrative needs including sorting mail, occasional copying, scanning, meeting scheduling and other duties as assigned.

  • Event and Meeting Management

o Coordinate regular CFP meetings/ events, including monthly education workshop and twice-yearly invited speaker seminars (GSES) ; book rooms, media, and catering; prepare and post advertising; coordinate any travel/reimbursement for participants

o Coordinate Office for Graduate Education and Global Programs meetings; Global Committee meetings, Program in Graduate Education Meetings.

o Coordinate weekly CFP meeting schedule

o Send email calendar requests, reminders, and all meeting documentation to attendees

o Take meeting minutes

  • Maintain schedule of semester meetings and events; postdates to website.

  • Recruitment Support for New Curriculum Fellows and Staff

o Prepare and post advertising and respond to applicant questions; collect applications and create and maintain email database

o Coordinate interview schedules, coordinate with applicants.

  • Database, Listserv, and Website Management

o Advertise all CFP events

o Record all nano-courses in database

o Record all CF activities in database

o Maintain Dropbox files

o Manage subscriptions and coordinate emails to CFP listserv including weekly job opportunity emails

o Work with CFP leadership to maintain CFP website; post events and other activities as appropriate

  • Travel Arrangements and Reimbursements for Grad Ed and Global Program individuals

  • Work with financial analyst to process reimbursements and invoice payments

  • Support Associate Dean in information collection and meeting scheduling for student unionization efforts

Working hours : Monday through Friday, 9AM to 5PM

Basic Qualification:

--At least two years of administrative experience.

Additional Qualifications :

--Bachelor's Degree, preferred.

--Proficiency in Microsoft Word, Excel and PowerPoint.

--Strong written and verbal communications skills along with excellent planning and organization skills and a keen attention to detail.

--Ability to work with and relate well on many levels with staff, faculty and fellows, along with high-profile visitors, with poise and self-confidence.

--Proven ability to work independently and in a small collaborative team environment.

--Candidates must demonstrate good judgment, comfort in a fast-paced environment, and the ability to multi-task, prioritize and remain professional, flexible and non-flustered with frequent interruptions.

Pay Rate based on experience

Duration : Three month assignment, covering for maternity leave

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.